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Established Logistics & Fleet Business

  • 4M turnover
  • 24 staff
  • 2 min read

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Time

Before Total Accounting

This logistics director had built a solid business over 20 years — but the finance function had never kept pace. Four internal staff and a year-end accountant were costing £142k annually, and the director felt he was getting nothing for it. Payroll had persistent errors. Nobody could help with budgets or tender pricing. Fixed assets hadn’t been controlled and corporation tax hadn’t been claimed correctly. Staff were not receiving holiday pay on overtime. The creditors ledger was poorly managed. And when the director benchmarked his drivers against each other, he found significant inefficiencies that had never been flagged. He was doing most of the analytical work himself — without the tools or data to do it properly. He saw the sign outside Total Accounting’s office and booked a call.

What We Delivered

  • Desktop software converted to fully cloud-based system
  • Dext and ApprovalMax introduced for purchase invoice control
  • Real-time vehicle and asset tracking arranged and integrated
  • Monthly budgets and cashflow projections built
  • Monthly management accounts and director growth meetings
  • Staff payroll app introduced — holiday control and requests managed digitally
  • Fixed assets corrected — corporation tax reclaimed
  • Fuel costs renegotiated — 4% saving achieved
  • Holiday pay on overtime corrected across all staff
This logistics director had built a solid business over 20 years — but the finance function had never kept pace. Four internal staff and a year-end accountant were costing £142k annually, and the director felt he was getting nothing for it. Payroll had persistent errors. Nobody could help with budgets or tender pricing. Fixed assets hadn’t been controlled and corporation tax hadn’t been claimed correctly. Staff were not receiving holiday pay on overtime. The creditors ledger was poorly managed. And when the director benchmarked his drivers against each other, he found significant inefficiencies that had never been flagged. He was doing most of the analytical work himself — without the tools or data to do it properly. He saw the sign outside Total Accounting’s office and booked a call.

The Impact

£43K

Saved when compared to the previous set up

18%

Increase in margin improvement

10 hrs

Staff admin time saved weekly

The Difference

A business that was grooming its director for burnout is now being groomed for sale.

“I wish I had met Euan ten years ago. I was spending hours every week doing work that should have been done for me — and still not getting the answers I needed. Now I have a dashboard, a plan, and a business that’s worth significantly more than it was.”

— Managing Director, Transport & Logistics Business

The proof is in the numbers

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